HFAA Aeromodelling Meet 2009, Surat.

Runway details

Location :
Flying site is located in campus of CK Pithawalla college of Engineering near Surat. It is 18 km from railway station and 3 km from the airport. The area has clear flying vicinity, with wide 120 x 50mt area of specially developed grass field for flying.

Registration :
Entry will be subject to registration by all participants / visitors at the registration counter.

Registration Fees :
All flyers – any category (One time)

Sr. No.	Flyers Category	Season	6th (Rs.)	7th (Rs.)	8th (Rs.)
1.	All Flyers (any size) of jets, props and helis (Above 15 years of age)	2500	1000/-	1000/-	1000
2.	All Flyers between 10-15 years of age.	2000	750/-	750/-	750
3.	All Flyers below 10 years of age.	Nil	Nil	Nil	Nil

* Fees shall be charged date specific as given above.

Event Schedule (Subject to change) :

6th, 7th:
	Registration  & Opening	:		8:00
	Lunch service	:		12:30 – 14:30
	Closing	:		18:30
8th:
	Registration  & Opening	:		8:00
	Lunch service	:		11:30 – 12:30
	Closing	:		16:00

November 6th :

Time	Program
08:00 – 10:00	Props
10:00 – 10:30	Demo
10:30 – 11:30	Jets
12:00 – 13:00	Choppers/ Props
13:00 – 14:00	Jets
14:00 – 16:00	Props
16:00 -  17:00	Choppers/ Props
17:00 – 17:30	Props
17:30 – 18:30	Funfly

November 7th :

Time	Program
08:00 – 10:00	Funfly
10:00 – 10:30	Demo
10:30 – 11:30	Competition – Beginners (Props)
11:30 – 12:30	Competition – Intermediate (Props)
12:30 – 13:00	Competition - Heli
14:00 – 15:00	Competition - Advanced
15:00 -  16:00	Competition - Junior Flyers
16:00 – 17:00	Jets
17:00 – 17:30	Props
17:30 – 18:30	Funfly

November 8th :

Time	Program
8:00 – 10:00	Funfly
10:00 – 11:30	Winners demo
11:30 – 13:00	Funfly
13:00	Pack up

Awards :
The competition flying sessions shall be judged by appointed committees based on which, awards will be given for best performance in following categories:

1. Beginners - Prop
2. Intermediate - Prop
3. Advance - Props
4. Helicopters
5. Junior Pilot – below 15yrs of age (fixed wing / helis)
6. Most spectacular crash of the meet.

Award Distribution ceremony will be held on the evening of 7th November 2009, followed by dinner. (Attendance by Invitation).

Provisions :
We shall endeavor to provide for following; without commitments:

1. Glow fuels with or without Nitro Methane.
2. Charging facility for TX and RX packs.
3. Tables will be provided in the visitor’s area for temporary maintenance and repairs.

While the fuels will be supplied on charge basis, the other facilities described will be complimentary.

The club or the organizers should not be held responsible for any loss or damage caused to the property of the user or to him. The user shall do so at his own risk.

Any tools and tackles shall be responsibility of the owners / user. Every user of the space should ensure the safety and convenience of his colleagues around. Starting of engines in the covered space will be strictly prohibited.

Frequency Control :

1. Frequency of registered flyers will be displayed prominently at the site.
2. For all spot frequencies clashing, (other than 2.4 Ghz), the transmitters may be impounded to protect accidental usage.
3. While all the efforts will be made by the administrators to maintain vigilance over clash of the frequencies, however, this is without commitment by HFAA and/or its members, since the conditions are beyond our control. The risk and responsibility shall continue to be that of the flyer / user.

Safety :
R/C flying planes / helicopters are high speed flying machines and needs to be treated with respect, both, in terms of responsibility and self discipline. A chart of do’s and don’ts will be displayed at the event site which, we recommend that all flyers / visitors should abide by in all earnestness. Particular care should be exercised in respect of young children, since their curiosity may become a cause of unwanted accidents. All guardians of such children are strongly advised to ensure that their dependents maintain a respectable distance from these powerful machines, especially when in action.

Accomodation :
Following Lodging and boarding facilities are available in the close vicinity of the flying field.

Hotel Oyster (4 star)
Add:- Opp. Big Bazar, Surat-Dumas Road, Piplod, Surat 395007
Ph. +91 261 400 3000

The Gate Way Taj (5 star)
Ambika Niketan, Surat 395007
Ph. +91 261 669 7000

Hotel Krishna
Add:- Opp.Chowpati Garden, Athwalines, Surat 395001
Ph. +91 261 266 9252, +91 261 266 9253

Royal Park Resort
Add:- Near City Plus, Magdalla Circle, Dumas road, Surat
Ph. +91 261 272 2100, +91 261 272 2100, +91 261 272 2100

Contacts :

Mr. Biren Pithawalla  - 9825977777	Mr. Apurva Pal   - 9714645099
Mr. Rajeshbhai Patel  - 9824116396	Mr. Sahil Parekh  - 9979855056 (Hotel reservations)

Should you have any further questions, please do not hesitate to contact us at any of the above given references.

We welcome all R/C enthusiasts, their families and friends to visit / participate in this great event being organized for the first time in Gujarat, India on this scale. We are sure you will have a memorable time.